System Settings

Configure your organization's policies, structure, and preferences — from company information and departments to attendance rules, leave types, and payroll settings.

Accessing Settings

Go to System Settings in the sidebar. Settings are organized into tabs so you can find what you need quickly.

General

• Company-wide preferences and display options
• Date, time, and timezone settings (timezone applies across the whole organization: attendance, dashboards, schedules, and timestamps)
• Email and notification configuration
• IP restrictions for secure access

Organization

• Company Information — name, logo, address, and contact details.
• Departments — create and manage organizational departments.
• Job Positions — define roles and titles.
• Managers — assign department managers.

Employee

• Employee Types — full-time, part-time, contract, intern, etc.
• Work Types — office, remote, hybrid.
• Shifts & Shift Schedules — Fixed (start/end) or Flexible Hours (minimum hours only), optional auto-checkout, and rotating shift patterns.
• Skills & Tags — skill library and employee tagging.

Attendance

• Check-in and check-out rules
• Grace time before marking late
• Late come and early out tracking
• Biometric device integration

Leave

• Leave Types — casual, sick, earned, and custom types.
• Leave Restrictions — rules for past-date requests, minimum notice, etc.
• Assignment Rules — automatic leave balance allocation.

Payroll

• Payslip format and automation settings
• Hours calculation basis (check-in/out vs task timesheets)
• Payroll processing preferences

Provident Fund, PESSI & Taxes

• Provident Fund — contribution rates and rules.
• PESSI — social security contribution settings.
• Taxes — income tax slab configuration.

Performance

• Review cycle settings
• KPI library management
• Bonus point rules and redemption options

Recruitment

• Recruitment module preferences
• Candidate self-tracking options

SEO Portal

SEO Portal is enabled per organization under SEO Portal → Settings, not from this System Settings page. There you connect Moz and DataForSEO, turn on worksheet flashcard review, and map SEO team roles. How to use inventory, worksheets, and Google index checks is in SEO Portal. Who may send which index-check rows is in SEO Portal Permissions.

AI & Integrations

• AI Setting — configure the AI assistant.
• Agent Reference Files — documents the AI can reference.
• MCP Server — external tool integrations for the AI agent.

Other Administration Tools

• Mail Triggers — automated emails for events like leave approval or payslip generation.
• Browser Push Triggers — enable browser push for the organization and choose which events also send browser (OS) notifications to employees who opt in. Open Administration → Browser Push Triggers.
• System Logs — audit trail of system activity.
• Helpdesk — internal support ticket settings.

Browser Push Notifications

Administrators enable browser push from Administration → Browser Push Triggers (or System Settings → General Settings), then turn individual events on or off on the same page. Push uses your deployment’s Firebase project (configured by your IT team) and requires HTTPS.

Employees still see in-app bell notifications regardless of push settings. To receive browser alerts they must:

1. Allow notifications when the enable popup appears after sign-in, or click Enable browser notifications in the header bell menu / Profile page.
2. Confirm Allow when the browser permission prompt appears.

Browser push covers admin-enabled events such as task assignments, timesheet approvals, payslips, and leave updates. It is separate from attendance check-in, overtime re-check-in, or shift auto-checkout reminders.

First-Time Setup

When a new organization first logs in, a setup wizard guides you through the essential configuration — company details, departments, and initial settings — so you can start using HRMGridSystem right away.