Payroll & Payslips

Generate monthly payslips, manage allowances, and give employees secure access to their salary records — integrated with attendance, contracts, and deductions.

How Payroll Works

Each employee's salary is based on their active employment contract. When payslips are generated, the system combines the contract wage with allowances and subtracts deductions (provident fund, taxes, loans, and absences) to calculate net pay.

Allowances

Allowances are additional payments on top of base salary. Manage them under Finance → Allowance:

• House Rent Allowance (HRA)
• Transport or conveyance allowance
• Special or performance-based allowances

Allowances can be assigned to individual employees or applied based on role and department.

Payslips

Go to Finance → PaySlip to view and manage payslips:

• HR / Admin — generate payslips for a month, review amounts, and publish them.
• Employees — download their own payslips from the same page (filtered to their records).

Generating Payslips

1. Open Finance → PaySlip.
2. Select the month and year.
3. The system calculates salary based on contracts, attendance, allowances, and deductions.
4. Review each employee's payslip for accuracy.
5. Publish payslips so employees can download them.

What Affects Net Pay

• Base salary — from the active employment contract.
• Allowances — added to gross pay.
• Attendance — absences without approved leave may reduce pay.
• Provident Fund — employee contribution deducted. See Provident Fund.
• Taxes — calculated based on tax slabs. See Taxes & PESSI.
• Loans & Advances — monthly installments deducted. See Loans & Advances.

Bank Details

Ensure employee bank account information is up to date under Employees → Salary Details before processing payroll payments.

Payslip Reports

Export payroll data from Reports → Payslip Report for accounting and audit purposes.