Organization Structure
Your organization's structure — departments, job positions, managers, and reporting lines — is set up in System Settings and reflected throughout HRMGridSystem.
Departments
Departments group employees by team or function (for example, Engineering, Sales, HR). Each employee is assigned to a department in their work information.
To manage departments, go to System Settings → Organization → Departments. You can add, edit, or remove departments as your company grows.
Job Positions
Job positions define the roles people hold (for example, Software Engineer, HR Manager). Positions are linked to departments and used in employee profiles, recruitment, and reporting.
Manage positions under System Settings → Organization → Job Positions.
Reporting Managers
Every employee can have a reporting manager assigned in their work information. This determines:
- Who receives leave and attendance approval requests.
- Who conducts performance reviews.
- How teams are grouped on the dashboard and in reports.
To change someone's manager, edit their employee profile and update the Reporting Manager field.
Company Information
Under System Settings → Organization → Company Information, you can set your company name, logo, address, and other details that appear on payslips, documents, and the public careers page.
How Structure Appears in the App
- Dashboard — department and shift breakdowns show how teams are performing today.
- Employee directory — filter and browse staff by department.
- Reports — employee and attendance reports can be grouped by department.
- Performance — KPI heatmaps display metrics across departments.